• Third Party Billing Reference Guide


  • Arrangements for payment by an agency or company must be pre-approved by the college. The student is responsible to ensure that a payment authorization is on file in the College’s Accounts Receivable department by the first day of the term. Ultimately the student is responsible for payment of all unpaid charges, including late fees and third party service fees.

    Beginning and ending term dates are as follows:

    • Summer 2015 6/22/2015 – 8/28/2015
      Fall 2015 9/21/2015 – 12/11/2015
      Winter 2016 1/4/2016 – 3/18/2016
      Spring 2016 3/28/2016 – 6/10/2016

    Authorizations must be received no later than the 2nd week of the term, and contain the following:

    • Student name
    • Social Security number or Student ID number
    • The term authorized (i.e. Summer 2014)
    • $$ Amount authorized for tuition and/or fees
    • Company name
    • Billing address
    • Contact person
    • Telephone number

    There will be a $5.00 processing charge per student, per term.

    Invoices will be sent to the third party payer during the 5th week of the term.

    Late payment

    • Unpaid charges will be released to the student’s account 45 days from date of invoice. The delinquent agency may become in-eligible for future 3rd party billings
    • Released charges will be invoiced to the student with instructions to contact the organization
    • Students will have two weeks to pay released charges
    • Non-payment by the student will result in late fees of up to $30, and may result in withholding of transcripts, registration and be subject to referral to an outside collection agency.

    Disclosures

    • MHCC will not accept authorizations if payment is contingent upon successful completion of class
    • The billing office cannot monitor enrollment, grades, attendance or status of financial aid
    • Non-compliance with MHCC’s third party billing requirements may result in the cancellation of billing services
    • Authorizations must be on Official Letterhead
    • Authorizations without all required information will be returned to the issuing party for completion of form.

    Contact Information

    Contact: Accounts Receivable
    Phone: 503-491-6981
    Fax: 503-491-7275
    Email: nicki.belnap@mhcc.edu

    Mailing Address:
    Mt Hood Community College
    Accounts Receivable
    26000 SE Stark
    Gresham, Oregon 97030

    Federal Taxpayer ID 93-0546890