• AR-4080-F1

  • Section 4000: Facilities/Risk Management
    Infectious Disease: Pandemic (temporary)
    Administrative Regulation: AR-4080-F(1)
    President’s Cabinet (PC) Approval: June 23, 2020

    During Pandemic and times of Emergency when superseding measures are required to protect the health and safety of individuals on our campus, temporary policies like this are provided to help govern these extraordinary times and efforts required. This guidance aligns with Oregon Health Authority’s Public Guidance and the Centers for Disease Control and Prevention’s public guidance on Covid-19, which we advise all faculty, staff, students and visitors to follow.

    Pandemic Related Temporary Regulations, Procedures, Protocols and Training
    The preservation of life including the health and safety of MHCC employees, students and visitors is our highest priority. To help insure this, the college has and will continue to implement regulations, procedures, protocols and related training to assure the safety of all individuals on campus is maintained.

    Effective immediately: the college is instituting this temporary regulation and related procedures and protocols to preserve the safety and integrity of our college employees, students, and community members while on MHCC property.

    Please note: This policy is in addition to and representative of the continued adherence to any and all MHCC’s previous communications regarding preventing the spread of COVID-19.

    Self-Screening and Social Distancing
    Employees, students and visitors are now required to self-screen for personal infectious potential prior to coming onto our properties. If self-screening is found to be clear, individuals will be allowed on campus and must maintain a social distancing of no less than 6 feet at all times possible while on MHCC premises or while attending MHCC activities. Establishment of appropriate occupancy will be created for the enclosed areas. This is the minimum standard. Additional measures may be implemented and required depending on the space and needs of each area and activity.

    Temporary Face Covering Use
    Employees, students, visitors are now required to wear a paper, cloth, disposable face covering or faceshield that covers the mouth and nose at all times while on MHCC premises or while attending MHCC activities, active immediately. Each employee will be given two (2) cloth face coverings for personal use while in the workplace and should bring at least one clean, cloth face covering to use during their working hours. Cloth face coverings will be provided following the signed attestation as to reading this document; paper masks will be provided to employees as needed. It is not recommended for children under the age of 2 years old to wear face coverings.

    The District will provide staff with training on the proper use and care of a face covering.  If you require a replacement cloth face covering, please contact your immediate supervisor as soon as possible. Masks and face shields will be available upon request.

    Exceptions:Employees who do NOT share a work area or have an enclosed space (e.g., their own office) are permitted to remove the face covering within their area/space only if six (6) feet of physical distancing or more can be maintained, and they are the only occupant in the space. Face coverings must be worn at all times when leaving or moving to a shared area or when physical distancing cannot be maintained.  Employees who wish to eat or drink may remove their mask to do so, provided they are practicing physical distancing, perform the necessary hand hygiene before and after consuming, and replace the face covering when finished.

    Cleaning and Hygiene
    All employees will be responsible for prevention of the spread of biological infectious agents through cleaning and proper hygiene practices. This includes regular hand washing, covering one’s cough or sneeze (using one’s mask, elbow or tissue), periodic disinfecting of areas, and wearing of clean and unsoiled garments as identified in posted guidelines, associated protocols and in MHCC’s plan for cleaning and disinfecting.

    Contact Tracing
    Employees, students, visitors are now required to participate in contact tracing measures as defined by the college in the MHCC contact tracing protocol.

    Communications and Adherence
    As pandemic conditions change, the measures in place and the protections they provide may change as well. It is the expectation that those occupying our campuses and attending related activities adheres to the most current and relevant guidelines released by the college. Regular communications regarding the status and expectations will continue throughout the pandemic. Environmental Health and Safety will provide procedures for monitoring and ensuring adherence as outline by this regulation.

    Duration of Policy
    This policy is active Immediately as a temporary measure and will be re-assessed periodically as conditions and requirements change. This policy will sunset on June 30, 2021, unless otherwise impacted by guidelines set forth by the CDC and local health authorities.

    Please direct any questions regarding the policy and the use, care of face coverings to your immediate supervisor or the Risk/EHS Department at ehs_notify@mhcc.edu.

    Americans with Disabilities Act
    MHCC is committed to inclusive and accessible learning and work environments in compliance with federal and state law. If you have a disability or think you may have a disability (mental health, attention-related, learning, vision, hearing, physical, or health impacts) please contact the Accessible Education Services (AES) office at (503) 491-6923 or aes@mhcc.edu or Human Resources office at 503-491-7200 or HumanResources2@mhcc.edu to have a confidential conversation about accommodations. In addition, individuals with questions regarding ADA accessibility to college public events, please contact (503) 491-6923 or aes@mhcc.edu.

    Rev. 6.16.2020