Any Mt. Hood Community College (MHCC) District employee who believes a conflict of interest, potential or otherwise, might exist will report it in writing through the appropriate managerial chain to the Office of Human Resources (HR). The written report will include a disclosure of the circumstances, relationship and the amount of compensation, service or gifts to be gained, if any. A review and written response by HR to the employee will determine whether there is an actual or potential conflict of interest, with a copy to the employee’s manager, division administrator and to human resources for inclusion in the employee’s personnel file.

Any employee who contracts with or is employed by an organization that does business with the MHCC District will make a written declaration of the circumstances through the appropriate management chain to HR. Written approval must be received prior to commencing the contract or employment relationship.

Any employee who is an appointed public official serving on a board or commission must announce publicly the nature of the potential conflict of interest prior to taking any official action.

All employees will be informed of this regulation upon hire or as necessary. Managers are responsible for distributing this regulation to all new employees during New Employee Orientation. Each new employee will be required to read the regulation and attest to same by signing and dating a sheet to that effect, which will become part of the employee’s personnel file.