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Mt. Hood Community College Mt. Hood Community College Mt. Hood Community College

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  • Student Registration: AR-7080-B

  • Section 7000: Students
    Student Registration
    Administrative Regulation: AR-7080-B
    		 President’s Cabinet (PC) Approval: 12/17/91
    Revised: 8/11/98
    9/23/08
    9/22/09
    6/7/11
    6/26/12 
    This regulation outlines the registration process and timelines.
    1. Registration
      1. Only officially registered students (and students seeking to add late) may attend classes. Students whose names do not appear on the instructor's class list are not officially registered and will not receive credit or grades.
      2. Registering for, adding, and dropping classes are processes conducted by the student (or an authorized College employee) in the Admissions, Registration and Records Office, online or by other processing means authorized by the Manager of Admissions, Registration and Records.
      3. Students may register online until midnight the night before the first day of a class. (The first day of a Distance Learning class is the advertised begin date for the class.) After 12:01 a.m. on the day a class begins, registration enters a late add period and instructor permission will be required to register late or to add a class. Instructor permission may be granted via an authorized or signed add form, other approved online systems or e-mail message. Students requesting to add late into a Distance Learning class must submit proof of instructor approval to the Distant Learning Department via a Schedule Change Form signed by the instructor or a printed email from the instructor.
      4. Students may register or add a class through the second week of the term (or the equivalent for non-standard length classes) with the instructor's permission. The Coordinator of Registration or designee will handle any exceptions to this on a case-by-case basis. It is the student's responsibility to ensure the approved add is processed through the Admissions, Registration and Records Office.
      5. Students adding late will be held responsible for all course materials previously covered, are not guaranteed make-up privileges and will incur a late add fee.
      6. Students can change from one section to another section of the same course or from one level to another level of the same course discipline (mathematics, writing) through the end of the fourth week of instruction. Additional tuition is not incurred if the credit hours are the same.
    2. Wait Lists
      1. A wait list is a record of students interested in adding a class that does not have available space. The College will take students from wait lists and place them into classes that open up when other students drop, or place them into new classes when, for example, new class sections are opened.
      2. If a class is full, students can choose to go on a wait list. If, while on a wait list, space becomes available, students will be added by the Admissions, Registration and Records Office until the date a class begins.
      3. Students will not be added to a class from a wait list if it creates a schedule conflict or if students are already registered in another section of the same class. If on wait lists for multiple sections of the same class, students will be added to the section with the first opening and dropped from all other wait lists for that class.
      4. After 12:01 a.m. on the day a class begins (the day a Distance Learning class begins is the advertised begin date for the class.), all students, including wait-listed students, must obtain the instructor's permission to add the class as described above under Registration. Students should contact the instructor immediately to learn if adding the class is possible. Students requesting to add late into a Distance Learning class must submit proof of instructor approval to the Distant Learning Department via a Schedule Change Form signed by the instructor or a printed email from the instructor.
      5. Being added to a class from the wait list will affect the student's financial account and students are responsible for the resulting additional tuition and fees. Students should remove themselves from any wait list they no longer want to be on and are responsible for checking their wait list status in one of the following ways: online, by phone or in person with the staff in the Admissions, Registration and Records Office.  
    3. Open Entry/Open Exit Classes
      1. Open entry/open exit classes are zero credit classes for students who are working independently on a self-paced basis. Students have 10 weeks of instruction from the date of the open entry/open exit registration.
      2. Registration for open entry/open exit classes closes two weeks before the end of the term. At that time, and after, registration for open entry/open exit classes will be recorded for the following term.
    4. Refunds/Dropping a Class
      1. Adding a class obligates the student to pay tuition and any fees for the class. Refunds are granted when the student (or in some cases, an authorized College official) drops the class within the refund period in one of the following ways: online, by mail, or by phone or in person with the staff in the Admissions, Registration and Records Office.
      2. The refund deadline is the end of the seventh calendar day of the term (or the equivalent for non-standard length classes). Tuition and fee charges will be removed from classes dropped by the refund deadline and the classes will not be recorded on the MHCC transcript.
      3. Non-attendance is not a basis for a refund or non-payment of tuition. Students signing a deferment of payments are still liable for paying tuition and fees in the agreed upon time unless they drop the class within the refund period.
      4. When students officially drop after the refund period, tuition and fee charges remain and a "W" for "withdrawn" will be assigned by the Admissions, Registration and Records Office in lieu of a grade. "W" is not a grading option for an instructor, as it is not a grade but rather an enrollment (withdrawal) indicator. The College will place a financial hold on student accounts for past due tuition and fee charges. This hold will block any future registration and the issuance of official transcripts until the debt is paid in full.
      5. Students may drop any single class through the Friday of the seventh week of instruction (or equivalent for non-standard length classes). After the seventh week, students may officially withdraw from all classes, but may not drop just one class, unless they are only enrolled in one class.
    5. Course Cancellations 
      Course cancellations by the College will result in a 100 percent refund providing a refund is due.
    6. Mandatory Attendance
      1. Student attendance is mandatory the first week of a class. In addition, attending the first class meeting is critical and required by many instructors. Students who do not attend class during the first week will be recorded by the instructor as a non-attending student and will be administratively dropped by the Admissions, Registration and Records Office.
      2. Attendance is defined as an academically-related activity which includes any of the following:
        1. Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
        2. Submitting an academic assignment;
        3. Taking an exam, an interactive tutorial, or computer-assisted instruction;
        4. Attending a study group that is assigned by the institution;
        5. Participating in an online discussion about academic matters.
        6. For distance education courses (e.g. web sections), contributing to an online discussion or initiating contact within the course management system with a faculty member to ask a course-related question.
      3. Students who stop attending classes after the first week are responsible to ensure a drop or withdrawal is processed online or in the Admissions, Registration and Records Office. No refund will normally be issued for any classes dropped after the refund period. (See Exceptions below.)
    7. Administrative Drops 
      Instructors can authorize the Admissions, Registration and Records Office to administratively drop a student due to lack of participation, unmet requisites and/or proficiencies through the end of the fourth week of the term (or equivalent for non-standard length classes).
    8. Withdrawing From College
      1. An official withdrawal from MHCC is defined as withdrawing from (dropping) all classes. The deadline to withdraw is the last day of instruction before final exams. The withdrawal must be received by the Admissions, Registration and Records Office in one of the following ways: online, by mail, or by phone or in person with the staff in the Admissions, Registration and Records Office. 
      2. When students officially withdraw from the College by the seventh calendar day of the term (or the equivalent for non-standard length classes), tuition and fee charges are removed and the classes will not be recorded on the MHCC transcript.
      3. When students officially withdraw from the College after the seventh calendar day of the term (or the equivalent for non-standard length classes), tuition and fee charges remain and a "W" will be assigned by the Admissions, Registration and Records Office in lieu of a grade. "W" is not a grading option assigned by an instructor, as it is not a grade but rather an enrollment (withdrawal) indicator.
      4. Students may not withdraw from classes that have already ended (i.e., non-standard length classes) even if the instructor has not yet graded the class.  
    9. Exceptions
      Exceptions for late adds, drops, withdrawals, and refunds may be considered due to extenuating circumstances beyond the student's control. Requests for exceptions must be in writing and submitted to the Admissions, Registration and Records Office. The final decision for an exception rests with the Manager of Admissions, Registration and Records or designee. The College will place a financial hold on student accounts for past due tuition and fee charges. This hold will block any future registration and the issuance of official transcripts until the debt is paid in full.
    Legal References:
    Department of Education/Federal Register 668.22