• Minutes of Board Meetings: 9183.3

  • Section 9000: Board By-Laws
    Minutes of Board Meetings
    Board Policy: 9183.3
    Board of Education (BE)
    Approval: 2/2/17

    The President will designate a staff member to serve as Board secretary and will directly supervise and evaluate the work of the secretary. The Board secretary will take notes at Board meetings, compile minutes and perform related work as assigned by the President or requested by the Board Chair. These duties will include, but not be limited to, recording the disposition of all matters on which the Board considered action; preparing and distributing minutes in advance for approval at the next Board meeting; maintaining properly authenticated official copies of the minutes; and maintaining the official record of Board policies and administrative regulations.

    The written minutes will be a true reflection of the matters discussed at the meeting and will include, but not be limited to, the following information:

    1. All members of the Board who were present;
    2. All motions, proposals, resolutions, orders and measures proposed and their disposition;
    3. The results of all votes and the vote of each member by name;
    4. The substance of any discussion on any matter; and
    5. Any other information required by law.

    Minutes of executive sessions will be kept in accordance with the requirements of Oregon Public Meetings Laws.

    All minutes will be available to the public within a reasonable time. The public and patrons of the district may receive, upon request, copies of approved current minutes from the President’s office. Minutes need not be approved by the Board prior to being available to the public. A copy of the minutes of each regular and special Board meeting as they are drafted for approval will be distributed after such meeting to each Board member.

    The College will maintain and make available to staff and other interested patrons an updated copy of the meeting minutes.


    Legal Reference:
    ORS 192.610 – 192.710
    ORS 341.283 (4)