• Jazz Festival Information


  • Director Check-list

    Prior to the festival, please complete the following (see Director’s Packet for specific deadlines):

    • Register your band(s)
    • Pay online via credit card or send Purchase Order invoice.
    • Purchase tickets for your band to attend the concerts at the Yoshida Haven Estate. These concerts are ticketed to the public and sold on a first-come, first-served basis, so please reserve tickets for you and your students/parents now! You can find more information on ticket sales here. There is a student rate of $5/day for those participating in the educational festival. Use the promo code “teachmejazz” to access the discount. The full line up is available on our website.
    • Submit your Setup and Announcement Forms online.
    • Bring your own cymbals and cymbal stands.
    • Work with students to pre-plan which performances and masterclasses they will attend!

    COVID-19 Information
    The college does not mandate proof of vaccination or a negative PCR test for our festival. However: every student, chaperone, and director needs to complete the MHCC COVID-19 Screening Questionnaire. It is the band director's responsibility to check that each of your students have completed this and have received a Green Check mark indicating they are safe to come to campus. Please do not allow any students with symptoms to come to campus. When you check at the college theatre in you willll need to confirm that this is done.

    As per our reopening plan with the college, our musicians are using bell covers for brass instruments but not for woodwind instruments. Masks are not required but are recommended. Please adhere to these requirements. You are welcome to have woodwind covers and/or masks with slits in addition to the required brass. If your district requires more than this, you are welcome to adhere to stricter guidelines. Additionally, please indicate on your stage set up form if your district is adhering to the 3 ft. spacing and we will do our best to accommodate that.

    Adjudication

    Each ensemble will have a 30 minutes on stage, including setup/breakdown, performance, and a brief on-stage clinic immediately following the ensemble's performance from the adjudicators in the venue. The adjudicators will be using the Oregon Jazz Rubrics.

    Awards

    The awards ceremony will take place at the conclusion of the festival in the College Theatre. At this time, outstanding musicianship awards along with first, second and third place in each division will be announced.

    Check In

    Upon arrival, pick up your registration packet at the Check-In Table in the College Theatre lobby. In your packet, you will find programs, exact warmup times and places, and any last minute schedule changes/information. You will also find post-performance packet pick up, t-shirt sales and size swap, and displays from our sponsors.

    Clinics and Workshops

    Each band will receive an on-stage clinic with the remaining time after your performance. An adjudicator will come work with your band and give you feedback.

    Workshops will be held throughout the day, featuring industry professionals. These workshops are hands-on opportunities for your students to learn concrete tips and techniques relating to their instrument, jazz, or music business. Check the final schedule for more information.

    Due to COVID-19, no workshops/masterclasses will be held in 2022.

    Directions & Maps

    Divisions

    The high school Big Band competition will be divided into divisions based on total school enrollment. Division sizes will be determined after all entries have been received. Groups in each division may be spread out throughout the day but will be judged by the same set of judges.

    • HS Big Band Division I (Oregon 6A; Out-of-state enrollment of 1500+)
    • HS Big Band Division II (Oregon 5A; Out-of-state enrollment of 1000-1499)
    • HS Big Band Division III (Oregon 4A; Out-of-state enrollment of 400-999)
    • HS Big Band Division IV (Oregon 3A; Out-of-state enrollment of 200-399)
    • HS Combo
    • MS/JH Big Band
    • MS/JH Combo
    • Open Division (for non-traditional bands)

    *Ensembles wishing to perform for “comments only” should notate on their Registration Form.

    **Oregon HS Big Bands hoping to qualify for the Oregon State Jazz Championships must compete in their OSAA division above. Bands not wishing to qualify may compete in a division that corresponds to their enrollment.

    Eligibility

    All Jazz Bands are welcome to participate in the Mt. Hood Jazz Festival. Non-traditional bands, defined as bands made up of students from multiple schools, after school clubs, ensembles with non-traditional instrumentation, and non-accredited high school and middle school bands will be placed in the most appropriate division possible. They will be scored based of the OBDA rubric, but will receive awards in the Open Division.

    Entries

    Schools may enter more than one jazz ensemble in the festival. A “second band” may enter the division below the first band. Each big band shall be comprised of at least 13 members with a maximum of 30 members. Smaller groups may perform for comments only or enter the combo division. Combos are defined as ensembles with fewer than 13 members. Any ensemble can elect to perform for comments only rather than comments and a rating.

    Food

    There is a Black Rock café located on campus with options for coffee and pastries. There are no options for cafeteria food currently. A list of restaurants in the immediate area is available here. There are also food options at the Yoshida Haven Estate.

    Performance Recordings

    The performance recordings, adjudicated recordings, scores and recaps are all provided immediately after the festival. Each director will receive an email prior to the festival that includes their online folder access. Once the festival is over, you can access your recordings, adjudicator comments, and score sheets. No video recordings are provided.

    Photography & Recording

    No professional group photos are taken at the event but the staff will be happy to point your ensemble to great locations for group photos. Please remind all participants and guests that flash photography is strictly prohibited. The staff will ask individuals using a flash to leave the performance venues without exception. While we do not prohibit audio/video/photographic recording during the event, we ask that you be mindful of the intellectual property rights of others. Capturing a performance is not against the law but broadcasting, sharing, or reproducing the performance is most likely in violation of federal copyright law.

    Schedule, Concert Attendance & Cancellations

    A master time schedule and other information will be sent to all participants. Jazz Bands and Combos will be scheduled according to date of application, performance time preference and distance from the festival site. There is a limit on the number of applicants that can be accepted. The quicker the application is sent, the better. Schedule priority is given to those who register early. Seating reservations at the evening concerts must be reserved by the dates listed. No refunds will be given for cancellations after April 1st.

    Sound Reinforcement & Provided Instruments

    We will provide the following instruments and sound equipment (and a technician to run it). You may adjust microphones if coordinated with the sound technician.

    • College Theatre:
      • Microphone: 3 Sax Section, 1 Trumpet Section, 1 Trombone Section, 2 for Solos (in front), Piano, Announcer
      • Guitar and Bass amplifiers
      • Stage monitors
      • Guitar amplifier
      • Bass amplifiers (with direct input)
      • Grand Piano (Yamaha C7x)
      • Vibes (no motor)
      • Drumset (no cymbals provided) with bass pedal; snare; one high tom; floor tom; throne; Please provide your own cymbals and cymbal hardware for high hat, crash, and ride cymbals.
    • Visual Arts Theatre - Three 8" risers placed perpendicular to audience
      • Front row - five stands and chairs
      • Second row - four stands and chairs on an 8' riser
      • Third row on an 8' riser with four stands and chairs
      • Microphone: 2 for Solos, Piano, Announcer
      • Grand Piano
      • Vibes (no motor)
      • Drumset (no cymbals provided) with bass pedal; snare; one high tom; floor tom; throne; Please provide your own cymbals and cymbal hardware for high hat, crash, and ride cymbals.
    • Jazz Café - No risers for combos.
      • Chairs and stands available
      • Microphone: 1 for Solos/Announcer
      • Acoustic Piano
      • No Vibes available
      • Drumset (no cymbals provided) with bass pedal; snare; one high tom; floor tom; throne; Please provide your own cymbals and cymbal hardware for high hat, crash, and ride cymbals.
    • Student Union
      • Microphone: 2 for Solos, Piano, Announcer
      • Guitar and Bass amplifiers
      • Grand Piano
      • Vibes (no motor)
      • Drumset (no cymbals provided) with bass pedal; snare; one high tom; floor tom; throne; Please provide your own hardware and cymbals for high hat, crash, and ride cymbals.. Generously provided by Beacock Music in Vancouver, WA
    • All instrument microphones will be a Sure SM57 (or similar) on a standard boom stand.

    Stage Set Up

    Rhythm sections will be permitted to enter the stage to begin set up as soon as the proceeding group finishes their performance and exits the stage. The "house set up" is listed below. Extra stands and chairs are available. If you need to add to this. If you don’t need all the chairs from the set ups below, we will leave them in place unless they are in the way of your planned performance or pose a barrier to your students. A festival volunteer will be present backstage to help if you need to move chairs/stands or adjust the set up. We ask that you do not move the rhythm section equipment at all.

    • College Theatre
      • Front row on the floor with five stands and chairs
      • Second row on an 8" riser with four stands and chairs
      • Third row on a 16" riser with four stands
    • Visual Arts Theatre - Three 8" risers placed perpendicular to audience
      • Front row - five stands and chairs
      • Second row - four stands and chairs on an 8' riser
      • Third row on an 8' riser with four stands and chairs
    • Jazz Café - No risers for combos
      • Chairs and stands available
    • Student Union
      • Front row - five stands and chairs
      • Second row - four stands and chairs on an 8' riser
      • Third row on an 8' riser with four stands and chairs
      • Three 8" risers placed perpendicular to audience

    Storage

    Instrument storage will be located in the Vista Dining Hall. Each school will have a designated table. Find your table and use the space surrounding to store cases. Space is limited, so please keep your belongings stored closely and concisely. Mt Hood Community College will not be liable for instruments while your band is on campus. It is recommended that a chaperone remain with any personal belongings. No valuable items should be left unattended.

    Cases may be stored in the Vista Dining Hall throughout the day and it is recommended that a chaperone remain with any personal belongings. No valuable items should be left unattended.
    MHCC is not responsible for any lost or stolen items.

    Warm-up

    Each band will be limited to 30 minutes for warm-up in an assigned rehearsal room. This room will contain chairs but no other equipment (no music stands). The College Theatre performers warm up in 2102, Visual Arts Theatre performers warm up in VA28, Jazz Café performers warm up in 1001. Student Union performers warm up in 1005.

    Please note that the warm up room for the Visual Arts Theatre is a computer lab. While not an ideal space, this is meant to allow the use of the Visual Arts Theatre for performances.

    Questions

    Please direct any questions to Dan Davey, the Festival Director.
    Email: daniel.davey@mhcc.edu
    Phone: 503-491-7010

    Participants with disabilities: to request accommodations please contact the Disability Services Office at (503) 669-6923 or (503) 667-7670 (TDD) at least two weeks prior to the event.